General calendar for the IB Coordinator

Set up reminders on your electronic calendar for these tasks (e.g. MS Outlook tasks, Google Calendar) and also:

every day: check your email
every week: check IBNET Latest News and the Diploma Programe Coordinators Forum on the OCC,

every month: review the Statement of Accounts from Credit Control




10th grade
11th grade
12th grade
Retakes
General
September

verify student data
Students check IBIS registration info and Access database reports
written requests for registration from retake candidates
Diploma award ceremony

Request for Enquiry upon results due 15 Sept

Download Coordinator Notes
from OCC
October

Request for non-regular diploma
(due 15 Nov)

Collect registration fees

Complete registration on IBIS
Verify retake data with candidates

Collect registration fees

Complete registration on IBIS
Create OCC passwords for new teachers

Order CD of last May's exams from IB Store
November


IBIS registration complete by 12 NOV
IBIS registration complete by 12 NOV
Download Coordinator Notes from OCC
December

Extended essay progress reports

If retake candidates choose to re-do IA work, they must begin now
Renew Turnitin subscription
January





February

Forecast of subject entries on IBIS
(due 1 March)

Complete IA work, if applicable
Create IBIS accounts for new teachers
March


Send external assessment work to examiners

Pre-exam workshop

Mock exams

Teachers enter IA/PG
Teachers enter IA/PG
Download Coordinator Notes from OCC

Update Exam wiki
April
Students select track & IB subjects
verify student data
Send IA samples for moderation by 15 April

Receive & count exam papers; report arrival on IBIS

Pre-exam workshop

CAS completion form due 30 APR
prepare letters to request permission for retake students to be absent from university courses during IB exams
Order CD of last November's exams from IB Store
May
Extended essay presentation; deadline for EE subject declaration

First student data form
Extended essay progress reports
May exams
May exams
Download Coordinator Notes from OCC
June
enter student data in new database
(if you use Access)
register students on IBIS
Teachers complete G2 form on OCC


July


Results available

Advise students who want retakes
Results available
compile results reports from IBIS
August




download new Handbook of Procedures (Vade Mecum) from IBNET. Copy these pages for hard copy files: calendar, fees, exam calendar.

Publish retake fees and exam calendar on Exam wiki

pay school fee